The hours that missed the cutoff

Payroll took 58,020 hours in May and held 148: reported, worked, and sitting unapproved in nine managers’ queues at the cutoff. Those workers get that pay a period late. The fix is not faster payroll; it is a chase list with names.

RuleChase approvals before the cutoff, not after: the pending list by manager, aged, every day of approval week. Held hours are late paychecks.

Nevertreat unapproved time as a payroll problem. The hours are known and the work is done; the delay lives entirely in the approval queue.

Every held hour is a worker paid late for finished work. The chase list below exists so the red box stays empty.

◆ The held hours, by departmentwhat missed the May cutoff.

Department	Held hours	Timesheets
Sales	52	3
Technology Delivery	71	4
Support	25	2
Held at cutoff	148	9

These are the same 148 hours the reported-versus-paid reconciliation subtracts on its way to the paid total. Nine timesheets, each with a manager who could have approved it, each now a worker asking payroll where their overtime went. Sample values are illustrative, never client data.

◆ The queue, agedhow long the pending approvals sat.

Waiting at cutoff	Hours
Under two days	40
Two to five days	68
Over five days	40
Held hours	148

The over-five-days band is the tell: those approvals were never going to happen without a chase. A daily pending-by-manager list in approval week costs nothing and empties this table; the aging only exists where nobody was looking.

◆ The owned answerthe pending list as a standing query.

Submitted-but-unapproved is a status on the timesheet fact, and the chase list is that status grouped by manager with an age attached. It runs daily in approval week and lands in front of the people who can clear it.

The timesheet and approval facts are drawn on the time-tracking star; this control is a read of them, and the model page is the reference.

Use case

Problem

Approved-late timesheets hold hours past the payroll cutoff: workers get paid a period late for finished work, and nobody sees the queue until it has already cost a paycheck.

What we build

A daily pending-approvals list by manager with age attached, run through approval week from the timesheet fact, with the held-hours count tied to the payroll reconciliation.

What you get

An approval queue that empties before the cutoff: managers see their pending list while it still matters, and the held-hours row on the reconciliation trends to zero.

How many hours missed your last cutoff?

We build the aged pending-approvals control that empties the queue in time.

Talk to us

Terms on this page

approval cutoff: The moment payroll takes the period’s hours; pending means held.
held hours: Reported, unapproved at cutoff, paid a period late.
chase list: Pending approvals by manager, aged, sent daily in approval week.
approval week: The days between period end and the payroll cutoff.
aging band: How long a pending approval has waited; the over-five tell.