Received, invoiced, and the gap

Between arrival and invoice every purchase waits in one account. May’s waiting room opened at 186,400.00, took in 1,244,800.00 of receipts, cleared 1,187,600.00 of invoices, and closed at 243,600.00, aged so the laggards have names.

RuleRoll the clearing account monthly: opening, plus receipts, minus invoices, equals closing, aged and reconciled to the open lines before the close signs it.

Neverclear the account by topside adjustment. Every uncleared line is a vendor conversation or a process defect; an adjustment erases the evidence, not the problem.

The clearing account is a waiting room. The roll says how crowded; the aging says who has waited too long.

◆ May, rolled and agedone balance, two lenses.

Clearing account, May 2026	Amount
Opening balance, 1 May	186,400.00
Goods received, awaiting invoices	1,244,800.00
Invoices posted against receipts	-1,187,600.00
Closing balance, 31 May	243,600.00

Age of the uncleared lines	Amount
Under 31 days	198,300.00
31 to 60 days	32,100.00
Over 60 days	13,200.00
Closing, aged	243,600.00

The received line is the receipt page’s value to the cent. The aged buckets partition the same closing, and the over-60 tail is where the root-cause page sends each line: quantity fight, price fight, missing paper, or missing goods. Sample values are illustrative, never client data.

◆ The owned answerMB5S with memory and owners.

MB5S lists today’s uncleared lines and forgets yesterday’s. Landed at line grain, the account rolls monthly, every line carries an age and an owner, and clearing performance becomes a trend the close reviews instead of a scramble it discovers.

Use case

Problem

The clearing balance swings at every close, old lines hide inside it for quarters, and year end brings a write-off nobody can itemize.

What we build

The clearing account as a monthly roll over landed receipt and invoice lines, aged, owned per line, tied to the receipt page and the ledger.

What you get

A waiting room with a clock: the roll explains the swing, the aging names the laggards, and the year-end write-off shrinks toward zero.

What is inside your clearing balance right now?

We build the roll and the aging that itemize it.

Talk to us

Terms on this page

SAP: The vendor. Systems, Applications, and Products in data processing.
HANA: SAP’s in-memory database, the platform S/4 runs on.
MM: Materials Management, the purchasing and inventory module.
clearing account: The waiting room between goods received and invoices posted.
GR: Goods receipt, the arrival posting; the account’s credit side here.
IR: Invoice receipt, the vendor invoice posting that clears it.
MB5S: The delivered list of uncleared receipt and invoice lines.