Arrived, owed, and not yet billed

The obligation starts at the dock, not in the mailroom. Three May receipts had no bill by close, so 42,300.00 accrues, balanced and reversing, and the close tells the truth about what the company owes.

RuleAccrue what arrived before it was billed: every receipt without an invoice becomes a dated accrual row, reversed when the bill lands or investigated when it never does.

Neverlet received-not-invoiced live in a spreadsheet at close. The goods moved, the obligation exists, and the ledger that ignores it understates what the company owes.

The bill is paperwork; the obligation started at the dock. The accrual is the close admitting it.

◆ May, received not yet billedthree receipts, one accrual.

Receipt, no invoice at close	Accrued
FacilityCo, maintenance parts	18,700.00
SaaSCo, onboarding services	15,200.00
AirCo, group booking	8,400.00
Accrued at 31 May	42,300.00

One balanced journal books it: expense debited, the accrual account credited, 42,300.00 each side, reversing on 1 June the way the payroll accrual taught. When the bills arrive they meet the reversal; when one never arrives, an aged row asks why. Sample values are illustrative, never client data.

◆ The pattern has a familyuncleared on one side, unbilled on the other.

This is the SAP catalog’s uncleared receipts and invoices discipline arriving in Workday vocabulary: two documents that should meet, tracked from the moment one exists alone. There the pain is clearing; here it is completeness at close. Same table shape, same aging, same cure.

◆ The owned answerreceipts as a fact, the gap as a query.

Receipts land beside invoice lines on the supplier star, so the unbilled set is an anti-join, the accrual journal generates from it, and every accrued row carries its receipt date for the aging that follows.

Use case

Problem

Goods arrive before bills, the close misses the obligation, and received-not-invoiced lives in a spreadsheet one person maintains from memory.

What we build

Receipts landed as a fact: the unbilled set by anti-join, a generated reversing accrual, and aged rows for receipts whose bills never come.

What you get

A close that owes what it owes: 42,300.00 booked with dates behind it, reversals that meet the bills, and the never-billed investigated instead of forgotten.

What arrived last month that nobody billed?

We build the receipt fact and the accrual that books itself.

Talk to us

Terms on this page

AP: Accounts payable, the money owed to suppliers.
SAP: The sibling platform; its uncleared-items discipline is this page’s ancestor.
received not invoiced: Goods or services arrived, bill not yet received.
accrual: The obligation booked before the paperwork.
reversing journal: Books at close, reverses on day one, meets the bill.
anti-join: The receipts with no matching invoice; the gap, as a query.
aged receipt: A receipt whose bill is overdue to exist.