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Analytics Catalog/Workday/Financials/Assets and expenses/Capital projects
Explore the catalogModulesAssets and expensesThe roll-forwardThe depreciation run
Workday · Financials · Report

Spending that is not an expense yet

A capital project accumulates cost until what it builds goes live. Then the pile becomes an asset and the run starts charging it. Three piles hold 776,800.00 in flight, and the May go-live moved 640,000.00 onto the register.

RuleAccumulate project cost in one ledgered pile per project, capitalize the pile on the go-live date, and start depreciation the month after, never before.
Neverlet a finished project keep accumulating. Cost landing after go-live is expense hiding inside an asset, and the run will charge it for years.
Three piles in flight 776,800.00 accumulating Go live, capitalize the pile becomes an asset 640,000.00 moved in May the register’s additions
A capital project is spending that is not an expense yet. The go-live date is when it changes nature, and someone signs that date.
◆ In flight, 31 Maythree piles, one balance.
ProjectStartedCost in flight
Warehouse mezzanineJanuary 2026412,000.00
Office build-out, floor twoMarch 2026268,500.00
Fleet telematics retrofitApril 202696,300.00
Construction in progress776,800.00

Each pile is invoices and internal labor coded to its project worktag, accumulating in a construction account that depreciates nothing. The mezzanine has been in flight since January, which is exactly the kind of fact this page exists to keep visible: old piles are where abandoned spending hides. Sample values are illustrative, never client data.

◆ The May go-liveone pile changed nature.
Capitalized in MayAmount
Laptop refresh, went live 26 May640,000.00

The 640,000.00 is the roll-forward’s additions line, to the cent: the pile left this page and became the eighteen computer assets the register carries at full cost. The run starts charging them in June, a month after go-live, per the stated convention.

◆ The owned answerpiles as facts, go-live as a date.

Project cost lines land with their worktags on the same keys as everything else in this wave, so a pile is a grouping and capitalization is a dated transfer. A project still accumulating after its go-live date fails the nightly check instead of inflating an asset quietly.

Use case
Problem
Project spend scatters across expense accounts or sits in piles nobody ages, go-lives happen without a ledger date, and finished projects keep absorbing cost.
What we build
One ledgered pile per project on worktagged cost lines, a signed go-live date per pile, and a dated transfer onto the register that the roll-forward carries.
What you get
Capital spending with a lifecycle: piles aged and visible, capitalization that ties the register to the cent, and no expense hiding inside assets.
How old is your oldest project pile?
We build the ledgered accumulation that ages every pile in the open.
Talk to us
Terms on this page
capital project
Spending that builds an asset instead of buying an expense.
construction in progress
The account where project cost accumulates before go-live.
capitalize
Move the accumulated pile onto the register as an asset.
go-live date
The signed date a project becomes a depreciating asset.