Workday · Financials · Module
Assets and expenses: the book and the trips
Fixed assets and travel are small modules with loud audits. This one stores asset months and coded expense lines, so the register subtracts, the run divides, the roll-forward adds, and travel answers by worktag, all tied to the ledger.
◆ Start here
If you read one page, read the depreciation run. The module’s whole claim is that plain numbers should compute in the open: the run divides, the register subtracts, the roll-forward adds, and the ledger’s rows match because they came from here.
◆ Pages in this module
Live
379 assets, four classes, every row subtracting to the tied 6,788,500.00.
Live
One row per asset per month and one per coded line; balances as subtractions.
Live
Cost over life, straight line, 187,500.00 landing as the ledger’s own two rows.
Live
Opening plus 640,000.00 of additions, disposals batched to June, closing on the register.
Live
Three stored month-ends, the latest the register’s own bottom line.
Live
Two program bills and 38 coded reports agreeing on 214,380.00, nothing counted twice.
Live
Three checks over all 38 reports, 8,440.00 held until named answers clear it.
Live
Three piles holding 776,800.00 in flight; the May go-live moved 640,000.00 onto the register.
◆ Where the numbers tie
| Number | Value | Also appears on |
|---|---|---|
| May depreciation | 187,500.00 | The trial balance’s depreciation debit and accumulated depreciation credit, both sides |
| Asset cost, 31 May | 11,530,000.00 | The roll-forward’s closing and the register’s cost column, one figure |
| Net book value, 31 May | 6,788,500.00 | The register’s bottom line and the as-of store’s May row |
| Coded travel, May | 214,380.00 | The trial balance’s travel row and the supplier module’s two program bills |
Sample values are illustrative, never client data. The crossfoot gate recomputes each tie above on every build.
Use case
Problem
Fixed assets live in a module nobody queries and travel lives in statements nobody codes, so the register drifts, ghosts depreciate, and travel stays one flat number.
What we build
The module on stored months and coded lines: a register that subtracts, a run that divides in the open, a remembering as-of store, and travel worktagged without leaving the ledger.
What you get
An asset book the auditor reconciles at a glance, disposals that cannot hide, and travel spend answerable by cost center for the first time.
Want the asset book and travel spend on the owned model?
We build the stored months and coded lines, reconciled against Workday before go live.