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Analytics Catalog/Workday/Financials/Assets and expenses/Expense reports
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Workday · Financials · Report

One travel number, seen twice

The travel row is 214,380.00 and two lenses watch it. The supplier lens shows who was paid: two central programs. The expense lens shows who traveled and why: 38 reports, 99 coded lines. Same dollars, nothing doubled.

RuleBill travel through central programs and code it through expense reports: the bill carries the dollars, the report carries the worktags, both landing on one travel row.
Neveradd the two lenses together. The report lines substantiate the program bills; counting both doubles the travel spend.
Two programs bill the supplier lens 38 reports code it the worktag lens One 214,380.00 the travel row, agreed
Travel is one number wearing two explanations. The bill says who was paid; the report says who traveled and why.
◆ Coded travel, Maytwo categories, 99 lines.
CategoryCoded linesMay amount
Airfare52121,400.00
Lodging4792,980.00
Coded travel, May99214,380.00

The category amounts are the two program bills on the supplier module’s spend page, line for line: airfare is the air program, lodging the hotel program. The total is the trial balance’s travel row, and neither lens adds a cent the other lacks. Sample values are illustrative, never client data.

◆ The reports behind the lines38 filed, most approved.
Reports filed, MayCount
Approved33
Awaiting approval4
Sent back for fixes1
Expense reports38

The 38 are the expense pipe on the journal source partition. Their journals put cost centers and projects on dollars the program bills already booked, adding nothing at the account level, and the audit sweep works the same population.

◆ The owned answertravel by worktag, finally.

Report lines land on the module star with traveler, category, and worktags, joined to the bills they substantiate. Travel by cost center, by project, or by traveler becomes a grouping, and it foots to the ledger because it never left it.

Use case
Problem
Travel is one flat number on the ledger, the card statements name airlines instead of projects, and nobody can say which team spent what.
What we build
Program bills landed on the supplier side, report lines landed here with worktags, the two lenses tied to one travel row with nothing counted twice.
What you get
Travel spend answerable by cost center and project for the first time, reports reconciled to the bills they explain, and a travel number finance never restates.
Can you cut travel spend by cost center?
We build the coded lens that makes it a grouping.
Talk to us
Terms on this page
central program
The airline or hotel account billed to the company directly.
coded line
One report line carrying its category and worktags.
substantiate
Match the traveler’s lines to the program’s bill.
worktag
Workday’s tag set: cost center, project, region.